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NAKIVO Backup for Microsoft 365
Microsoft keeps your tenant running. Keeping its data recoverable is your job — NAKIVO Backup for Microsoft 365 copies Exchange, OneDrive, SharePoint and Teams to storage you own — a server, NAS, cloud bucket or tape, in India if you choose — at $0.95 per user a month.
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How it’s rated
Full scoreboard ↓Quick answer
The NAKIVO platform family
This page covers NAKIVO Backup for Microsoft 365 — the per-user licence, bought alone or with any edition. The rest:
Quick facts
30-second orientation- Product
- Per-user backup of Exchange, OneDrive, SharePoint and Teams
- Maker
- NAKIVO, Inc., Sparks, Nevada; founded 2012, privately held
- Licence
- Per user, standalone or added to any NAKIVO edition
- Price
- $0.95 per user a month (1-year term); minimum 10 users
- Storage
- Yours — local, NAS, S3, Wasabi, Azure Blob, B2 or tape
- Immutability
- Linux repositories, cloud buckets and NEC HYDRAstor
- Not covered
- Google Workspace, Salesforce and Entra ID objects
- Analysts
- Gartner honorable mention (2022, 2024); not evaluated since
- India
- NAKIVO hosts no copy; AWS Mumbai and Hyderabad are supported
- In India via
- TechBag — user count, storage design, INR quote with GST
Understand Microsoft 365 backup before you buy it
Most product pages skip this. We start here — so you buy a capability, not a buzzword.
What is Microsoft 365 backup?
A separate copy of your mail, files, sites and Teams data, kept outside the tenant so a deletion or attack inside it cannot reach the copy.
Recycle bins inside the tenant vs a backup on your own storage — the honest table
What consolidation actually replaces, dimension by dimension.
| Dimension | Recycle bins inside the tenant | NAKIVO Backup for Microsoft 365 |
|---|---|---|
| Mail deleted past retention | Gone once the recycle bin and retention window close | Restored from any of up to 4,000 recovery points |
| Where the copy lives | Inside the same tenant it is meant to protect | Your server, NAS, tape or an Indian S3 bucket |
| Ransomware on synced files | Encrypted files sync straight back into OneDrive | Immutable copies on Linux or cloud repositories |
| Answering a legal request | Manual searches mailbox by mailbox, site by site | One search across every backup repository |
| An offline copy | None — everything is online and reachable | Backup copies written to air-gapped tape |
| What it is NOT | — | A hosted service, or Google or Entra ID backup |
The cheapest test is the Free Edition: protect five users for a year, restore one deleted item, and watch how your storage grows.
The five pieces of the platform
Vendors love diagrams; buyers need to know what they’re actually operating. Here’s the whole platform, demystified.
Director
The web console that holds your Microsoft 365 account, jobs and schedules; it installs on Windows, Linux, a NAS, a virtual appliance or an AWS AMI.
Transporter
Reads mailboxes, sites and files from Microsoft 365 and writes them to the repository; NAKIVO does not license per Transporter, so you can add more freely.
Repository
A local folder, SMB or NFS share, dedupe appliance, or an S3, Wasabi, Azure Blob, Backblaze B2 or S3-compatible bucket — immutable on Linux and cloud targets.
Copies
Backup copy jobs send another copy to a second repository or cloud, and native tape support adds an offline copy that no network attacker can reach.
A Director and Transporter you run — Microsoft 365 data written to the repository, bucket or tape you choose.
Nine capabilities. Protect, secure, recover.
NAKIVO Backup for Microsoft 365 keeps your tenant’s backup on storage you own, not on a vendor’s cloud.
Mailboxes, archives and holds
User, shared and group mailboxes plus in-place archives, with litigation and in-place hold items backed up since v10.11.
Files, sites and every team
OneDrive files, SharePoint sites, libraries and lists with their permissions, and public, private and org-wide teams with settings.
Only what changed, on your clock
Microsoft’s or NAKIVO’s change tracking copies only modified items, and jobs run hourly, daily, weekly or on a custom calendar.
Copies nobody can alter
Linux-based local repositories, cloud buckets and NEC HYDRAstor can hold the backups as immutable copies that ransomware cannot rewrite.
Encrypted before it leaves
AES-256 encryption at source, in flight and at rest, with AWS KMS for keys, so the storage provider cannot read what it holds.
MFA accounts, Graph API, 2FA
Backs up MFA-enabled Microsoft 365 accounts, reads Exchange Online through Microsoft Graph since v11.2.3, and adds 2FA to the console.
One email, not the whole user
Pick a recovery point, browse it and restore single items to the original place or to a different mailbox, site or account.
Find it for the auditor
Search every repository for messages, calendar items, contacts, list content and documents when a legal hold or eDiscovery request lands.
Up to 4,000 recovery points
Daily, weekly, monthly and yearly rotation keeps up to 4,000 recovery points, so history follows your policy, not Microsoft’s.
Watch NAKIVO Backup for Microsoft 365 in action
The product overview, backing up to Amazon S3, the 3-2-1-1 ransomware strategy, and a tape copy of Microsoft 365 data. All from NAKIVO’s official channel.
NAKIVO Backup for Microsoft 365
What the per-user licence protects and where the backups can go.
How to Back Up Microsoft 365 Data to Amazon S3 with NAKIVO
Sending Microsoft 365 backups to an S3 bucket, added in v11.
The 3-2-1-1 Strategy: Protecting Your Microsoft 365 Backups Against Ransomware with NAKIVO
Copies, an offsite target and an immutable copy for the tenant’s data.
How to back up Microsoft 365 data to tape with NAKIVO Backup & Replication
An offline tape copy of Microsoft 365 data, from the 2026 release line.
Want a live, India-context walkthrough for your environment?
Book a guided demo →Hosted backups keep your mail where the vendor chooses. NAKIVO writes it where you choose.
Here’s what genuinely sets it apart — and exactly where it stops.
The copy lives where you decide
Hosted Microsoft 365 backup keeps your mail in the vendor’s chosen region, often outside India. NAKIVO hosts nothing: the repository is your own server, a NAS, an Indian colocation rack, or an S3 bucket in AWS Mumbai or Hyderabad, both regions NAKIVO lists as supported.
A published price, counted fairly
It is $0.95 per user a month on a 1-year term, or $0.85 on three years, with 24/7 support included. One user covers Exchange, OneDrive, SharePoint and Teams; shared and group mailboxes need no licence, and Microsoft 365 student SKUs are free. Storage is extra, and yours.
One console for the tenant and the data centre
The Director that backs up VMware, Hyper-V, Proxmox, Nutanix AHV and physical servers also runs the Microsoft 365 jobs, and the licence combines with any edition, perpetual or subscription. Tape, dedupe appliances and immutable Linux repositories serve both.
Where it stops
Microsoft 365 only: no Google Workspace, Salesforce or Entra ID objects. You size, run and pay for the server and storage, and restores move at your link’s speed. CVE-2024-48248, on CISA’s exploited list, is fixed; run v11.0.2 or later. Gartner gave NAKIVO honorable mentions only.
The numbers behind the platform
What your NAKIVO Backup for Microsoft 365 rollout looks like
Count users and data
List licensable users (shared mailboxes and student SKUs are free), measure mailbox and site sizes, and set retention rules.
Choose where the copy lives
Pick the repository — a Linux server, NAS, an S3 bucket in AWS Mumbai or Hyderabad, or tape — and size it for growth.
Install and back up a pilot
Deploy the Director and Transporter, add the Microsoft 365 account, and run a first full backup of a pilot group of users.
Lock it and test restores
Turn on immutability, add a backup copy to a second target or tape, then restore an email, a folder and a whole mailbox.
Protect everyone and review
Bring every user into the jobs, schedule copy jobs, and review storage growth and licence counts each quarter before renewal.
The review scoreboard
Modelled on Gartner Peer Insights structure. *Counts and breakdowns are illustrative pending verified review collection.
Quick poll — what’s driving your evaluation?
Talk to an advisor“Our auditors wanted the mail backup kept in India. The repository is a Linux server in our Pune colo, with immutable copies.”
“We already ran NAKIVO for VMware, so Microsoft 365 was a licence key and one more job, not another console to learn.”
“Shared mailboxes need no licence, which brought our count down sharply. The per-user bill ended up smaller than we budgeted.”
“A project folder deleted from SharePoint came back into a different site in minutes, with its permissions intact.”
“You own the storage, so you own the sizing. Our first S3 bucket filled faster than planned once Teams files were added.”
“Student accounts need no licence, so we pay only for staff. One campus runs Google Workspace, and that needs a second tool.”
Where everyone sits — the grids
Analyst firms bury this view behind paywalls, and G2 retired its Grid. So here’s TechBag’s synthesis of the SaaS backup market — tap any vendor to see why it sits where it does.
TechBag SaaS Backup Grid
Execution strength vs product vision — the classic market map, minus the paywall.
$0.95 per user a month, 1-year term; storage is yours.
Storage Ownership × Workload Breadth
The grid nobody publishes — how much control you keep over where the backup lives, India included, vs how many SaaS apps and identity objects it protects.
Microsoft 365 only; any target you own, India included.
Positions are TechBag’s illustrative synthesis of public review-platform data and vendor documentation — not a reproduction of any analyst graphic. Verify before relying on it.
NAKIVO Backup for Microsoft 365 vs the SaaS backup field
Against Datto SaaS Protection, Axcient x360Cloud, AvePoint Cloud Backup, Veeam Backup for Microsoft 365 and IDrive Cloud-to-Cloud Backup — on where the copy lives, coverage, price, retention, security and India.
| Dimension | NAKIVO Backup for M365 | Datto SaaS Protection | Axcient x360Cloud | AvePoint Cloud Backup | Veeam Backup for M365 | IDrive Cloud-to-Cloud |
|---|---|---|---|---|---|---|
| What it is | Self-hosted M365 backup | MSP-sold SaaS backup | MSP SaaS backup | Multi-SaaS backup | Self-managed M365 tool | Per-seat SaaS backup |
| Deployment | Your server, any target | Kaseya cloud only | Axcient Cloud only | Theirs, yours or SFTP | Windows Server you run | IDrive cloud only |
| Coverage | Microsoft 365 only | M365 + Google | M365 + Google | Widest SaaS list | Microsoft 365 only | Six apps incl. CRM |
| Pricing model | Per user, min 10 | Per licence via MSP | Per seat, quoted | Users or data volume | Per protected user | Per seat, year or month |
| Published entry price | $0.95/user/month | Not published | Not published | No list; G-Cloud £1.50 | Free tier; paid quoted | $20/seat/year |
| Storage included | You provide it | Fair use, pooled | 100 GB/seat, pooled | Unlimited or your own | You provide it | Unlimited for M365 |
| Frequency and retention | Hourly up; 4,000 points | 3 a day, no age limit | 1 a day, 10 years | Retention, no cadence | Set by your schedule | 3 a day; SFDC daily |
| Security depth | Immutable, AES-256 | SOC 2; one data centre | No purge, AirGap | Warranty; lock unclear | As strong as the target | AES-256, IDrive’s key |
| Integrations | One console with VMs | Kaseya stack | PSA tickets | Elements MSP portal | REST API, PowerShell | IDrive 360 console |
| Entra ID and governance | Entra ID not covered | Entra ID licensed apart | Entra ID not listed | Entra ID included | Entra ID elsewhere | Entra ID $10/seat |
| India storage region | Wherever you place it | No Asian region | US, Canada, Europe | Not listed; BYO only | Anywhere you host | India for M365 |
| Support and trial | 24/7; 5 users free | Through your MSP | 14-day trial | Tiers not listed | Free tier, no time limit | 7-day trial |
| Lock-in and exit | The copy stays yours | Export before leaving | PST and JSON export | Yours if BYO storage | Data stays with you | Monthly; download data |
| Best fit | M365 on your own storage | Kaseya-stack MSP clients | Mixed-suite MSPs | Widest SaaS estates | Veeam shops with storage | Price-led multi-app SMBs |
Which approach fits you?
Honest fit signals — because the fastest way to lose your trust is to pretend one product wins every scenario.
Choose NAKIVO Backup for Microsoft 365 if…
- ✓The backup must sit on storage you own — an Indian server, NAS, colo rack or AWS Mumbai or Hyderabad bucket
- ✓You want a published per-user price, $0.95 a month on a 1-year term, with shared mailboxes free
- ✓You already back up VMs with NAKIVO, or want one console for the tenant and the data centre
Compare alternatives if…
- ✓You also run Google Workspace or Salesforce — AvePoint and IDrive cover them; NAKIVO does not
- ✓You want Entra ID objects restorable — AvePoint, IDrive and Datto (as a separate licence) offer it
- ✓You want no servers or storage to run — Datto, Axcient and IDrive host the copy for you
Do not expect…
- ✓A NAKIVO-hosted cloud: the storage, its sizing and its cost are yours
- ✓Entra ID, Google Workspace or Salesforce backup in this licence
- ✓A Gartner Magic Quadrant placement — NAKIVO has had honorable mentions only
NAKIVO Backup for Microsoft 365 is one of 20 saas backup products TechBag carries. The SaaS Backup guide narrows them to a shortlist and shows the reasoning. →
What does recovering Microsoft 365 data by hand cost you?
Drag the sliders (Microsoft 365 users protected; IT-admin hour cost). Estimates model admin time spent recovering mail and files after retention windows close, searching mailboxes for legal requests and rebuilding lost SharePoint content, at an assumed 1.5 hours per user a year, with 70% of it removed by granular restore and cross-repository search. Both figures are assumptions. Illustrative.
Loaded cost = salary + overheads per productive hour. Illustrative only — your TechBag quote models your actual environment and modules.
Three ways to consume it
Published, in USD: $0.95 per user a month on a 1-year subscription ($11 a user a year) or $0.85 on three years, minimum 10 users, with 24/7 support included. One user covers all four apps; shared and group mailboxes and Microsoft 365 student SKUs need no licence. It is sold on its own or added to any NAKIVO Backup & Replication edition, perpetual or subscription. Storage is not included — it is your server, NAS, cloud bucket or tape. Prices are suggested retail and exclude GST, and NAKIVO shows no rupee price. TechBag counts your users and sizes the storage first, then quotes in INR with GST.
Microsoft 365, standalone
Best for tenants with storage of their own
- $0.95 per user a month, 1-year term
- Minimum 10 users; 24/7 support included
- Storage on your server, NAS, cloud or tape
+ Platform add-ons
Best for a broader rollout
- Scoped to your estate
- Add-on modules as needed
- Phased, right-sized deployment
With Backup & Replication
Best for estates already on NAKIVO
- Adds to any edition, perpetual or subscription
- One console for VMs, servers and Microsoft 365
- Free Edition: 5 users for one year
Buy it for less — TechBag pricing beats list
Whatever the list prices above, TechBag negotiates a significantly better deal — with GST-compliant INR invoicing and local support. Ask us for your discounted quote.
Get an India-ready quote
Tell us your requirements and current tools — we’ll model it against what you spend today.
The 8 questions to ask every vendor
Take this into your next vendor call — including ours.
How many licensable users do you have once shared, group and student mailboxes are removed? Order at least 10.
Which repository holds the copy — a server, NAS, bucket or tape — and who pays for it as retention grows?
Must the backup stay in India? Put the repository in your own site, an Indian colo or AWS Mumbai or Hyderabad.
Is the target a Linux repository, cloud bucket or HYDRAstor that can hold immutable copies? Turn it on early.
Do you also run Google Workspace, Salesforce or need Entra ID objects back? This licence covers none of them.
Will you run v11.0.2 or later, which fixes CVE-2024-48248 from CISA’s exploited list and CVE-2025-32406?
How many recovery points do your legal and audit rules need? NAKIVO keeps up to 4,000 per job.
Who restores a test item and a full mailbox each quarter, and who keeps the evidence for your auditors?
Questions buyers ask
Ready to evaluate NAKIVO Backup for Microsoft 365?
Count your licensable users and size the storage first, or let a TechBag advisor design an Indian repository, plan immutability and quote in INR with GST.
Stats, ratings, review counts and pricing are illustrative and sourced from public materials; verify before purchase.